Legal Administrative Assistant
August 30, 2022

An Employment Law Firm located in Fairfield New Jersey is seeking an Experienced Legal Administrative Assistant to join their team. This position will handle key customer service issues and also perform administrative responsibilities related to client retention, attorney support and office support management.

This position will report directly to the firm Attorney and firm paralegal.

Duties of the position include but not limited to:

  • Answer telephone, direct and screen calls, take messages and retrieve voicemail.
  • Conduct intake calls and follow up with potential new clients to sell strategy sessions. Schedule strategy sessions with potential clients
  • Greet and screen office visitors
  • Work with paralegal to update client spreadsheet and maintain client files.
  • Prepare invoices, retainer agreements and receipts of payments
  • Send welcome and follow up videos to clients
  • Prepare and send closing letters
  • Draft and send routine emails and correspondence
  • Format and edit all documents as directed by paralegal and attorney
  • Schedule telephone calls and meeting mediations
  • Prepare attorney and paralegal for strategy sessions, appointments, depositions, court and other meetings with necessary documents.
  • Assist staff and perform general office tasks as requested.


  • 1-3 years of Legal office experience
  • Experience with Office 365 including work, Excel, Outlook and OneDrive
  • Experienced and proficient in creating client correspondence and legal documents
  • Sales or customer services experience in a legal office environment

Additional Qualifications:

  • Notary
  • Experience with QuickBooks
  • Familiarity with customer relationship management (CRM) software
  • Familiarity with case management software (CMS)

*** Candidate must have a valid drivers license and a reliable form of transportation.

****Candidate must be fully vaccinated against COVID-19

Job Type: Full-time

Pay: $22.00 – $25.00 per hour

To apply for this job email your details to

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